In an office, which tool is mainly used to create a formal letter with proper margins and formatting
A Image editor
B Word processor
C Media player
D Web browser
A word processor like MS Word is designed for typed documents such as letters and reports. It supports margins, fonts, paragraphs, headers, tables, and printing, which are required in office work.
When saving a Word file with a new name but keeping the old file unchanged, which command is used
A Save only
B Print preview
C Save As
D Close file
Save As creates a separate copy with a different name, location, or format. It is used when you want a new version like “Draft” or “Final” while keeping the original document safe.
Which Word interface area contains tabs like Home, Insert, and Review for commands
A Status bar
B Ribbon bar
C Title bar
D Taskbar
The Ribbon groups tools into tabs such as Home and Insert. It makes commands easy to find, like font settings, paragraph formatting, tables, and page setup options used in daily office work.
Which option helps you quickly undo the most recent action while editing a document
A Ctrl + P
B Ctrl + S
C Ctrl + K
D Ctrl + Z
Ctrl + Z undoes the last action, such as deleting text or applying formatting. It helps fix mistakes quickly during typing and editing, improving speed and accuracy in document preparation.
For office documents, why is using a template helpful in repeated work like notices and applications
A Adds random designs
B Blocks printing
C Saves formatting time
D Deletes old files
Templates provide ready formatting, layout, and styles. They reduce repeated work, ensure consistency across documents, and help offices create professional letters and reports quickly without setting everything from scratch.
In Word, which setting changes the page from vertical to horizontal layout for wide tables
A Landscape mode
B Portrait mode
C Draft view
D Read mode
Landscape makes the page wider than tall. It helps fit wide tables, charts, and schedules on one page, reducing table breaking and improving printing clarity for office documents.
Which paragraph feature is used to create points using dots for items where order is not needed
A Numbering list
B Bullets list
C Page breaks
D Columns view
Bullets present items clearly without order. They are commonly used for features, requirements, and short points in office notices and reports, making content easy to scan quickly.
Which formatting makes text darker and thicker to emphasize headings
A Italic text
B Underline text
C Bold text
D Strikethrough
Bold increases thickness to highlight headings, keywords, or important points. It improves readability and draws attention, especially in official letters, instructions, and report headings.
Which tool checks spelling mistakes in Word documents before final submission
A Mail merge
B Watermark
C Print range
D Spell check
Spell check finds incorrect spellings and suggests corrections. It helps create error-free documents, improving professionalism and clarity in letters, applications, and office reports.
Which feature is used to keep same title and page number on every page automatically
A Page border
B Header footer
C WordArt
D AutoCorrect
Headers and footers repeat information like title, date, and page number on every page. They make long office documents look professional and help readers track pages easily.
When you want to insert a structured grid of rows and columns for data, what should be used
A Insert table
B Insert picture
C Insert chart
D Insert symbol
Tables organize data in rows and columns, useful for lists, schedules, and comparisons. Word tables also support borders, shading, alignment, and resizing for clear presentation in office documents.
Which feature helps you see how pages will look before printing, including margins and page breaks
A Draft view
B Outline view
C Print preview
D Web view
Print Preview shows the final page layout as it will print. It helps spot margin issues, page breaks, headers, and table splitting before printing, saving paper and avoiding unprofessional output.
In mail merge, what is the purpose of a data source like Excel list
A Font settings
B Recipient details
C Page margins
D Print options
A data source stores variable information like names and addresses. Mail merge pulls these values into merge fields to create many personalized letters, labels, or envelopes efficiently.
Which mail merge item acts as a placeholder like «Address» to be replaced by actual data
A Page break
B Watermark
C Footnote
D Merge field
Merge fields mark where data will appear in the main document. During merging, Word replaces them with real values from the recipients list, creating personalized copies automatically.
Which Word feature allows reviewers to add suggestions without changing the main text
A Underline tool
B Columns tool
C Comments tool
D Borders tool
Comments allow notes and feedback without editing the text. They support teamwork and approvals by keeping the main document clean while discussions and suggestions are recorded beside the relevant content.
Which review feature records additions and deletions so they can be accepted or rejected later
A AutoCorrect
B Track Changes
C Word count
D Print preview
Track Changes marks edits clearly. Reviewers can accept or reject each change, making it ideal for office workflows where approvals and accurate revision control are required.
Which tool helps remove hidden data like author name, comments, and tracked edits before sharing
A Document Inspector
B Thesaurus tool
C Format Painter
D Zoom tool
Document Inspector checks for hidden information like comments, revisions, and properties. Removing these helps protect privacy and ensures the file shared outside the office does not reveal internal editing history.
For printing only selected pages like 2 to 4, which setting is used
A Paper quality
B Printer color
C Page range
D Font size
Page range lets you specify which pages to print. It saves paper and time when only a part is required, such as a specific section for review or official submission.
Which printing option prints on both sides of the paper to save sheets
A Color printing
B Duplex printing
C Single copy
D Border printing
Duplex printing uses both sides of a page, reducing paper use. It is common in offices for long reports and documents, lowering cost and making printed files thinner and manageable.
In Word, which tool helps quickly find a word and replace it across the document
A Print preview
B Mail merge
C Page layout
D Find Replace
Find and Replace searches specific text and substitutes it in chosen places or the whole file. It saves time when correcting repeated errors or updating names across long documents.
Which feature shows total words and helps follow word limit rules in reports
A AutoCorrect
B Thesaurus
C Word Count
D Watermark
Word Count displays total words and often pages and characters. It helps meet word-limit requirements in reports and applications and is useful for planning content length before final submission.
Which tool suggests synonyms to improve wording and reduce repetition
A Track Changes
B Thesaurus
C Print Layout
D Document views
Thesaurus provides alternative words with similar meaning. It helps improve writing quality and clarity in office documents by avoiding repeated words and selecting more suitable terms.
Which Word feature creates clickable text that opens a website or email address
A Hyperlink
B Footnote
C Page break
D Indentation
A hyperlink connects text to a web page, email, or file location. It is useful in office documents for quick access to online forms, official websites, and reference links.
Which feature creates a list of headings with page numbers automatically when headings use styles
A Watermark text
B WordArt title
C Table of Contents
D Page border
A Table of Contents is generated from heading styles. It provides section titles and page numbers for quick navigation in long reports, and it can be updated when content changes.
Which note type appears at the bottom of the same page where it is referenced
A Endnote
B Footnote
C Comment
D Watermark
Footnotes appear at the bottom of the page and provide extra information or references. They keep the main text clean while giving clarifications, definitions, or citations for specific points.
Endnotes differ because they appear
A Top of page
B Middle of table
C Inside header
D At document end
Endnotes are collected at the end of a document or section. They are useful when many notes exist and you want pages to remain less crowded while still providing references or extra details.
Which type of break is needed to apply different headers or page numbering in different parts
A Line break
B Paragraph mark
C Section break
D Tab space
A section break divides the document into sections with different settings. It allows different headers, footers, orientation, and numbering within one file, which is common in large office reports.
Which layout feature divides text into newspaper-style vertical blocks
A Columns
B Margins
C Borders
D Shading
Columns split text into multiple vertical sections. They are used in brochures and newsletters to improve readability and make documents look professional, similar to newspaper formatting.
Which shortcut quickly opens the Find search box in Word
A Ctrl + P
B Ctrl + F
C Ctrl + B
D Ctrl + U
Ctrl + F opens the Find tool for searching words or phrases. It helps navigate long documents quickly and reduces time spent scrolling when locating specific content.
Which shortcut quickly opens the print settings screen in Word
A Ctrl + S
B Ctrl + Z
C Ctrl + P
D Ctrl + K
Ctrl + P opens the print menu where you can select printer, pages, copies, and duplex options. It speeds up printing tasks in office work compared to using menus.
Which shortcut inserts a hyperlink dialog quickly in Word
A Ctrl + L
B Ctrl + Y
C Ctrl + E
D Ctrl + K
Ctrl + K opens the hyperlink insert dialog. It allows adding web links, email links, or file links quickly, improving usability of digital office documents.
In formatting, which alignment places text equally between left and right margins
A Justify alignment
B Left alignment
C Right alignment
D Center alignment
Justify alignment adjusts spacing so both left and right edges look straight. It gives a formal appearance to reports and documents, though it should be checked for readability with short lines.
Which option controls the space between lines within a paragraph for readability
A Font color
B Word count
C Line spacing
D Page size
Line spacing increases or decreases the gap between lines. Proper spacing improves readability and presentation and is often required in formal reports, letters, and official office documents.
Which feature repeats table header titles on each page when a table is very long
A Merge cells
B Repeat header rows
C Split table
D AutoCorrect
Repeat header rows ensures the first row appears on each page when the table continues. It helps readers understand columns without flipping back, improving clarity in printed multi-page tables.
Which table action combines two adjacent cells into one larger cell
A Split cells
B Add borders
C Clear shading
D Merge cells
Merging cells combines them into one, useful for headings or grouped labels. It improves table structure in schedules and forms where a title should span multiple columns or rows.
Which protection method primarily prevents opening a Word document without permission
A Underline title
B Add watermark
C Password protect
D Increase margins
Password protection restricts access to the document file. Without the correct password, the file cannot be opened, which helps protect confidential reports, office records, and sensitive documents.
If you want users to only view a document but not edit it, which mode is best
A Track Changes
B Read-only mode
C Draft view
D Outline view
Read-only mode allows viewing without changes. It prevents accidental edits in official files like policies and notices while still allowing staff to read and print if permitted.
Which feature helps copy formatting from one heading to another without copying text
A Format Painter
B Find Replace
C Document Inspector
D Mail Merge
Format Painter copies formatting like font, size, and spacing and applies it elsewhere. It helps quickly maintain consistent design across headings and paragraphs without repeating manual formatting steps.
Which Word feature automatically corrects common typing mistakes like “teh” to “the”
A Word Count
B Print preview
C AutoCorrect
D Watermark
AutoCorrect fixes common typos automatically while typing. It improves speed and accuracy in office writing and can also expand shortcuts into full words or phrases for productivity.
When creating a PDF from Word without exporting, which method is commonly used
A Bold formatting
B Print to PDF
C Insert table
D Track changes
Print to PDF uses a virtual printer to generate a PDF file. It preserves layout like a printed page and is useful when you want a PDF copy using print settings.
Which feature helps recover work if Word closes unexpectedly due to power failure
A Page break
B Thesaurus
C Columns
D AutoRecover
AutoRecover saves temporary copies at intervals. If a crash occurs, Word can restore recent work, reducing data loss and protecting time spent typing long office documents.
Which Word view shows the document most similar to printed pages with margins and breaks
A Draft view
B Print Layout
C Web view
D Outline view
Print Layout displays margins, page breaks, and headers like printed output. It is best for final formatting checks, ensuring the document will look correct when printed or saved as PDF.
Which feature is used to start the next paragraph a little inside from the margin
A Indentation
B Highlight color
C Word count
D Mail merge
Indentation moves paragraph text inward from margins. It improves structure and readability in formal writing, quotations, and properly formatted letters and reports.
Which feature is used to add numbering like 1, 2, 3 for ordered steps
A Bullets list
B Watermark
C Numbering list
D Shading
Numbering lists are used when order matters, like instructions and procedures. They help readers follow steps correctly and keep office documents organized and clear.
Which feature highlights important text with a line below it
A Italic text
B Underline text
C Bold text
D Strike text
Underline draws a line below text to emphasize it. It is used for headings or important words, but should be used carefully in professional documents to avoid clutter and confusion.
Which tool gives grammar suggestions in addition to spelling in modern Word
A Print preview
B Page layout
C Mail merge
D Editor tool
Word’s Editor checks spelling and grammar and suggests improvements for clarity. It helps create clean, professional documents by reducing language mistakes before printing or sharing.
Which feature shows page number and word count at the bottom of the Word window
A Ribbon bar
B Title bar
C Status bar
D Quick toolbar
The status bar displays information like page number, word count, and zoom. It helps monitor document progress and quickly access view settings during typing and formatting work.
Which file format best preserves layout and is widely used for final sharing
A DOCX format
B PDF format
C TXT format
D BMP format
PDF preserves layout across devices and prevents accidental formatting changes. It is preferred for final distribution of documents like reports, applications, and office letters.
Which format is the standard editable Word document format used today
A DOCX format
B PDF format
C JPG format
D MP4 format
DOCX is the standard Word format for editing. It supports text, tables, images, and styles and is widely used for creating and revising office documents before exporting to final formats.
Which action helps protect a document by limiting edits to comments only
A Increase margins
B Add watermark
C Restrict editing
D Use columns
Restrict editing can allow only comments, read-only view, or form filling. It helps protect official documents during review by preventing unwanted changes while still allowing feedback from reviewers.