In office automation, which feature helps multiple people work on the same file without sending many attachments
A Shared cloud link
B Printed hard copy
C USB transfer
D Offline email draft
A shared cloud link keeps one document in one place. Team members can access the latest version, add edits or comments, and avoid confusion caused by multiple attachment copies in email.
In Word, which tab usually contains options like Bold, Italic, and Underline
A Insert tab
B Review tab
C Home tab
D View tab
The Home tab includes basic formatting tools such as font style, size, bold, italic, underline, text color, and paragraph settings. It is the most used tab for everyday document formatting.
Which button is used to create a new blank document quickly in Word
A Print preview
B New document
C Export PDF
D Track Changes
The New command creates a fresh document for typing. It can start from a blank page or a template, helping users quickly begin writing letters, reports, and office documents.
To keep a report readable, which setting controls space between paragraph lines
A Word count
B Orientation
C Line spacing
D Watermark
Line spacing changes the gap between lines. Proper spacing improves readability and gives a clean appearance in letters and reports. It also helps meet formatting guidelines in official writing.
Which option is used to start a new page exactly from a chosen point
A Page break
B Footnote
C AutoCorrect
D Highlight
A page break forces the next content to start on a new page. It keeps layout stable and avoids messy spacing that can happen when you press Enter many times.
If you want to center a title on the page, which alignment should be used
A Left align
B Right align
C Center align
D Justify align
Center alignment places text equally from both margins. It is commonly used for titles and headings in reports, notices, and official documents to make them look balanced and professional.
Which tool helps you copy only formatting from one text to another text
A Mail Merge
B Word Count
C Print range
D Format Painter
Format Painter copies formatting like font, size, style, and spacing without copying the words. It saves time and helps keep consistent design in documents.
In tables, which term refers to one box where you type data
A Table cell
B Table page
C Table ribbon
D Table file
A table cell is the small box formed by a row and column. You enter text or numbers inside cells to organize information clearly in reports, lists, and office records.
Which feature helps show repeated information like page numbers on every page
A Comments tool
B Thesaurus tool
C Header footer
D Draft view
Headers and footers repeat content like page numbers, title, date, or department name on every page. They improve navigation and give professional structure to multi-page documents.
Which file format is best for sending a final document that should not change layout
A DOCX format
B TXT format
C RTF format
D PDF format
PDF preserves formatting across devices and printers. It prevents layout shifts due to missing fonts or different Word versions, making it ideal for final sharing and official submissions.
In Word, which command saves the file for the first time with a name and location
A Undo command
B Save command
C Find command
D Redo command
When saving first time, Word asks for file name and location. Saving regularly prevents data loss and ensures work is stored properly for later editing or sharing.
What does “Save As” allow you to do in Word
A Print document now
B Lock editing only
C New copy name
D Insert a table
Save As creates another copy with a different name, location, or format. It helps maintain versions like Draft and Final while keeping the original file unchanged.
Which feature helps check spelling mistakes and suggest corrections
A Spell check
B Watermark
C Page border
D Columns
Spell check detects incorrect spellings and suggests corrections. It improves professionalism and accuracy in letters and reports. Using it before printing or sharing helps reduce common writing errors.
Which view shows pages as they will appear when printed, including margins
A Draft view
B Outline view
C Print Layout
D Web view
Print Layout displays real pages with margins, headers, footers, and page breaks. It is best for final formatting checks to ensure the printed or PDF output looks correct.
Which feature is used to insert a faint “Draft” text behind content
A Highlight
B Watermark
C Underline
D Footnote
A watermark places light text or an image behind the main document text. It indicates status like Draft or Confidential and helps communicate document type without disturbing readability.
Which Word feature creates an ordered list for steps like procedures
A Bullets list
B Page breaks
C Document views
D Numbering list
Numbering lists show items in a sequence, making them ideal for instructions and procedures. They help readers follow steps clearly and keep office documents well organized.
Which option makes text slanted to emphasize words
A Bold text
B Underline text
C Italic text
D Strike text
Italic formatting slants text and is used for emphasis, titles, or special terms. It changes appearance only, not meaning, and helps highlight words politely in formal documents.
Which option adds a line under selected text
A Underline text
B Italic text
C Bold text
D Justify text
Underline adds a line below selected text. It is often used for headings or key words, but should be used carefully in formal documents to avoid making text look cluttered.
In office automation, which concept means keeping documents organized for quick search and retrieval
A Gaming software
B Screen saver
C Document management
D Audio editing
Document management involves storing, organizing, searching, and controlling access to documents. It reduces time spent finding files and ensures correct versions are available when needed.
Which mail merge item contains names and addresses for personalized letters
A Ribbon commands
B Recipients list
C Page margins
D Table borders
The recipients list is the data source used by mail merge. It holds names, addresses, and other fields that Word inserts into merge fields to create personalized letters or labels.
In mail merge, what is inserted into the main document to show variable data positions
A Merge fields
B Page watermark
C Font color
D Printer driver
Merge fields are placeholders like «Name». Word replaces them with actual values from the recipient list. This produces multiple personalized documents with the same template.
Which step shows you the merged result before final printing in mail merge
A Word Count
B Page Setup
C Preview Results
D Insert Table
Preview Results lets you check how each letter or label will look with real data. It helps find missing fields, wrong mapping, or formatting problems before final output.
Which mail merge output type is best for printing address stickers
A Letters
B Labels
C Reports
D Slides
Labels format many small address blocks per page. Word places recipient information into each label area, helping print address stickers neatly for envelopes, parcels, and office mailing work.
Which Word feature records edits so they can be reviewed later
A Format Painter
B AutoCorrect
C Watermark
D Track Changes
Track Changes marks inserted and deleted text. Reviewers can accept or reject edits, making it useful for approvals and collaboration where accuracy and controlled editing are needed.
Which feature allows reviewers to write feedback notes without changing the document text
A Comments tool
B Word count
C Page breaks
D Orientation
Comments allow suggestions and questions alongside text. They support team review without altering content, keeping the document stable while decisions are made during revision and approval stages.
Which tool helps remove hidden comments and tracked changes before sharing outside office
A Thesaurus tool
B Zoom tool
C Document Inspector
D Draft view
Document Inspector checks for hidden data like comments, tracked revisions, and author details. Removing them prevents exposing internal review information and improves privacy and professionalism in shared files.
Which print option prints on both sides to reduce paper use
A Single-sided mode
B Duplex printing
C Color printing
D Border printing
Duplex printing uses both sides of paper. It saves paper and cost, especially for long reports. Many office printers support automatic duplex, making it an efficient printing choice.
Which setting lets you print only pages 1 to 3 of a document
A Page range
B Font settings
C Margins
D Columns
Page range specifies which pages to print. It helps avoid printing the whole document when only selected pages are needed, saving paper and time during office work.
Which feature helps locate a specific word quickly in a long document
A Replace tool
B Page break
C Find tool
D Watermark
Find searches for words or phrases and highlights them. It helps navigate long reports quickly and reduces manual scrolling when you need to edit or review specific sections.
Replace tool is mainly useful when you want to
A Print document now
B Insert new pages
C Add table borders
D Change repeated words
Replace changes a word or phrase wherever it appears. It saves time when fixing repeated errors, updating names, or changing terms across long documents without editing each occurrence manually.
Which feature shows total number of words in a document
A AutoCorrect
B Columns
C Word Count
D Watermark
Word Count displays words, characters, and pages. It helps follow required limits in reports and assignments and allows writers to plan content length accurately before final submission.
Thesaurus is used mainly to
A Find synonyms
B Print pages
C Add margins
D Insert tables
Thesaurus suggests alternative words with similar meaning. It helps improve writing quality, reduce repetition, and choose better words in official letters and reports.
Which shortcut saves the current document quickly
A Ctrl + P
B Ctrl + F
C Ctrl + S
D Ctrl + U
Ctrl + S saves the document instantly. Frequent saving prevents loss of work during unexpected shutdowns or crashes and is a key habit during long typing and editing tasks.
Which shortcut opens the print dialog directly
A Ctrl + K
B Ctrl + Z
C Ctrl + Y
D Ctrl + P
Ctrl + P opens print settings quickly. It lets you choose printer, page range, copies, and duplex. It is faster than using menus, especially in daily office printing tasks.
Which shortcut opens the hyperlink insert window
A Ctrl + B
B Ctrl + K
C Ctrl + L
D Ctrl + E
Ctrl + K opens the Insert Hyperlink box. It helps link text to websites, emails, files, or document locations quickly, improving the usefulness of digital documents.
Which feature divides a document into parts so each can have different headers
A Page border
B Word count
C Section break
D Indentation
Section breaks create separate sections in one document. This allows different headers, footers, page numbering, and orientation in different parts, commonly used in long reports.
Which feature adds extra information at page bottom for a referenced point
A Footnote
B Endnote
C Watermark
D Table cell
Footnotes appear at the bottom of the same page and provide references or explanations. They help keep main text clean while still providing supporting information where needed.
Endnotes are mainly placed
A Inside header
B Table top row
C At document end
D Left margin
Endnotes collect notes at the end of the document or section. They are used when you want pages to remain uncluttered while still providing references or additional information.
Which view is best for quickly moving headings and reorganizing a long report
A Web view
B Outline view
C Print preview
D Read mode
Outline view shows document structure by headings. You can collapse sections and move headings with content, making it easier to reorganize long reports without cutting and pasting large text blocks.
In Word, which bar at the bottom shows page number and zoom level
A Ribbon bar
B Title bar
C Menu bar
D Status bar
The status bar shows document details such as page number, word count, and zoom slider. It helps track progress and quickly adjust display settings during editing.
Which formatting aligns text evenly on both left and right edges
A Left align
B Right align
C Justify align
D Center align
Justify alignment adjusts spacing so both edges look straight. It gives a formal look in reports, but you should check spacing in short lines to keep the text readable.
Which feature allows saving a document as PDF directly from Word
A Export to PDF
B Insert picture
C Mail merge
D Find tool
Export to PDF creates a PDF file from the document. It preserves formatting and is commonly used for final submissions, sharing, and printing where layout must remain stable.
Which feature helps prevent unauthorized opening of a Word file
A Italic formatting
B Password protect
C Line spacing
D Page break
Password protection blocks opening the document without the correct password. It is used for confidential office documents like records and reports to prevent unauthorized viewing.
If you want users to only comment but not edit text, which setting is used
A Document views
B Print range
C Restrict editing
D Page margins
Restrict editing can limit changes to comments only. This supports safe review, allowing feedback while protecting the main content from accidental or unauthorized changes.
Which tool fixes common typos automatically while typing
A AutoCorrect
B Thesaurus
C Word count
D Print preview
AutoCorrect automatically fixes common mistakes like wrong spelling patterns. It improves speed and accuracy in typing and can also expand short codes into full words or phrases.
Which feature helps recover recent work after a sudden crash
A Underline
B Watermark
C Columns
D AutoRecover
AutoRecover saves temporary versions while you work. After a crash, Word can show recovered files, reducing data loss and helping continue work without rewriting large portions.
Which tool provides grammar suggestions along with spelling in modern Word
A Track Changes
B Print Layout
C Editor tool
D Mail merge
Editor checks grammar and spelling and suggests improvements for clarity and correctness. It helps produce clean professional writing in office documents before printing or sharing.
Which format is the default editable format used by modern MS Word
A DOCX format
B PDF format
C TXT format
D PNG format
DOCX is the standard Word document format. It supports text, images, tables, and styles and is used for editing and collaboration before exporting to PDF for final sharing.
Which feature helps keep documents safe by allowing only viewing access
A Bold formatting
B Center alignment
C Read-only mode
D Page shading
Read-only mode prevents editing changes while still allowing reading. It is useful for distributing final policies, instructions, and notices where content must remain unchanged.
In office automation, which concept helps track older versions and restore previous copies
A Screen rotation
B Version history
C Audio recording
D Clipboard art
Version history stores earlier saved versions and timestamps. It helps restore older copies after mistakes and supports controlled editing in teams, reducing the risk of losing important content changes.